Onboarding

Onboarding Apprenticeship System for Learners and Employers

Onboarding learners shouldn’t be complicated. Sunesis Onboarding is a powerful apprenticeship onboarding management software designed to make the process simple and efficient. It helps training providers, colleges, and universities easily enrol and manage learners across programmes such as apprenticeships, bootcamps, NEETs, ASF, FCFJ, and more.

Our apprenticeship student enrolment onboarding allows you to send contracts, complete digital skills scans, and track compliance in just a few clicks. No more chasing paperwork or endless follow-ups!

Sunesis keeps you fully aligned with DfE and devolved authority requirements, with every document securely stored and audit-ready. Learners can be transferred directly into your delivery systems, reducing duplication, errors, and admin time.

Built for simplicity and compliance, Sunesis offers a smarter way to manage Remote onboarding solution keeping your onboarding process smooth, efficient, and always moving forward.

Smarter Onboarding for Real-World Delivery

Sunesis simplifies how training providers manage onboarding through a flexible onboarding apprenticeship management system built for everyday use. Designed to improve student onboarding programmes, it adapts to the way colleges, universities, and employers actually work.

Key Features

Email-Based Agreement Management

Send learner, employer, and provider contracts through customisable email templates, no chasing signatures, no printing, no hassle.

Smart Links & Real-Time Tracking

Learners get a secure link giving them instant access to:

You get live status updates, so you always know who’s done what — and who hasn’t.

Multi-Programme Friendly

Sunesis Onboarding works seamlessly across all funded learning programmes apprenticeships, bootcamps, NEETs, adult skills, and more. It supports both in-person and remote student onboarding, allowing you to manage contracts and onboarding tasks for any programme from one central, easy-to-use system.

Supports Everyone Involved

From contract holders to sub-contractors, Sunesis works across roles and entities:

Everyone stays connected and informed with Sunesis’s cohesive onboarding apprenticeship system, providing clear visibility of every stage in the onboarding process. Tasks, documents, and compliance checks are all managed from one central platform, keeping everything organised and easy to track.

ILR Integration

All the data flows straight into your ILR, no copy-pasting, no duplicate entry. Just clean, compliant submissions every time. With seamless connectivity, Sunesis ensures learner information stays accurate across systems, reducing admin time and the risk of errors.

Built as part of our onboarding apprenticeship management system, it keeps your ILR records fully aligned with onboarding activity, helping providers maintain compliance and confidence at every step.

Why Use Sunesis?

Every provider wants to work smarter and cut the paperwork. With Sunesis’s onboarding tools, there’s no printing, no scanning, and no filing cabinets groaning under the weight of barely readable forms.

Our onboarding apprenticeship system replaces paper-heavy processes with clean digital workflows that make onboarding faster, smarter, and far more sustainable, and yes, Ofsted will still love it.

Benefits to Providers

No more paperwork

Save trees and toner. With Sunesis digital agreements, everything’s stored securely online, signed, organised, and searchable in seconds.

Faster onboarding

Cut weeks of back-and-forth down to hours. Learners and employers complete everything from skills scans to declarations via secure links.

Fewer compliance headaches

Built-in rules and required fields help you get it right the first time. Fully aligned with DfE, devolved authorities, and funding body requirements.

ILR-ready data

Accurate learner information flows seamlessly into your ILR, giving you clean, compliant data without duplicate entry or manual checks.

Designed for how providers actually work

Supports multiple roles from employers to sub-contractors and multiple programmes, all in one place.

Works with your delivery stack

Seamless handover to your e-portfolio, MIS or LMS systems. No double-handling, no data loss, no bottlenecks.

Better experience for learners

A modern, mobile-friendly process that reflects the quality of your provision from day one. Easy for learners and efficient for staff.

Trusted by Providers Across the UK

We switched from clunky, overpriced systems and found Sunesis to be far better value for money. The platform improved our processes and eliminated outdated paper-based packs. Now, onboarding is faster, and dashboards across modules give us real-time clarity.

DirectorUK-based Training Provider

Embedding our processes into our previous system was a nightmare. With Sunesis, we’ve reduced admin time, improved reporting, and significantly decreased human error. It’s refreshing to work with real people who understand our challenges.

CEONational Apprenticeship Organisation

Before Sunesis, our team was juggling spreadsheets and multiple systems. Now, everything is in one place. The platform is user-friendly, saves time, and has made data entry and compliance so much easier. We’re excited to keep exploring what more it can do.

Contracts ManagerSkills and Training Group

Our admin time has significantly dropped, and audit readiness has noticeably improved across the board. Sunesis makes it easy to track progress and deliver a smoother, more consistent experience to both staff and learners. We’d absolutely recommend it

DirectorIndependent Learning Provider

Get in Touch

Whether you’re ready to start, exploring your options, or want a personalised walkthrough, we’re here to help.

Onboarding

Onboarding Apprenticeship System for Learners and Employers

Smarter Onboarding for Real-World Delivery